O’Briens Coach Services

Operations Coordinator
Full-Time - 35 Hours per Week
$26.00 - $28.00 per Hour

O'Briens Coach Services is seeking a motivated and organized individual to join our growing transportation team as an Operations Coordinator.

This position provides hands-on experience in transportation operations, administration, logistics coordination, and client services within a fast-paced and growing motor coach company.

Position Responsibilities

• Trip Closure, Creation & Data Entry.
• Enter mileage, hours, fuel receipts, and trip details into company systems.
• Review driver logs, fuel card data, and schedules
• Flag discrepancies before marking trips as completed.
• Assist with trip planning and creation to meet client needs.

Billing & File Management

• Prepare and send customer invoices.
• Organize digital files in the appropriate directories.
• Maintain up-to-date records for audits and reporting.

Administrative Support to Management

• Assist management with daily administrative operations
• Support planning, correspondence, meeting preparation, and task follow-ups.
• Help coordinate internal projects

Marketing & Client Engagement

• Support marketing initiatives to promote services.
• Assist with client communications and outreach.
• Help develop trip packages and promotional materials.

Qualifications

• Strong organizational and time management skills.
• Excellent communication and customer service abilities.
• Strong computer skills and attention to detail.
• Ability to multitask in a fast-paced environment.
• Self-motivated with the ability to work independently and within a team.
• Experience in administration, logistics, transportation, or marketing is considered an asset.

Candidates for the above position are invited to submit a resume and cover letter outlining your qualifications and relevant experience via email to :
HR@obriensgroup.ca
Please include “Operations Coordinator ” in the subject line.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

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The O’Briens Corporate Group is committed to diversity, equity, and inclusion. We welcome and encourage applications from individuals of all backgrounds, including Indigenous peoples, persons with disabilities, and members of visible minority groups. All applications will be received with interest and treated confidentially.