Employment Opportunity

Position: Administrative Assistant                             Term: Contract - Full time

Department: Administration                                     Hours: 35 hours per week

Location: Timmins, ON                                               Closing date: October 29, 2024 @ 4:00 PM

Summary:

Fort Albany First Nation Band Representatives and Prevention/Intervention Department ensures that the best interests of the children who are involved and/or at risk of becoming involved within Child Welfare. The Administrative Assistant to the Band Representative and/or Prevention Program Supervisors to provide general administrative services including receptionist duties for assigned office in all matters pertaining to child welfare protection services ensuring alignment to FAFN policies and procedures as well as the legal framework of the Child and Family Services Act.

DUTIES AND RESPONSIBILITIES:

A.                 General Administrative Duties

·         Types and ensures accuracy and proper distribution of reports, memos, forms, and other material for assigned service teams.

·         Composes and types of routine letters from verbal and written instruction.

·         Sorts and distributes incoming and outgoing mail.

·         Provides reception relief on a rotational schedule including answering and directing telephone calls, message taking, greeting, and providing information to clients and public.

·         Provides information and orientation to front line workers and collaterals regarding administrative procedures.

·         Operates and maintains essential office equipment e.g., fax, photocopier, printer, shredder, telephone system etc.

·         Maintains and balances petty cash expenditures.

·         Maintains a filing both manually and electronically for service teams.

·         Coordinates travel plans for staff and clients.

·         Assists in bookings and organization of conference rooms in the office and arranges cleaning services required to these areas.

·         Oversees local travel arrangements for staff; vehicle assignment and schedule, distribution and tracking of Land Taxi/Water Taxi/Helicopter Vouchers.

B.                 General Organizational Responsibilities

·         Participates in regular supervision with Supervisor, including an annual performance review.

·         Participates in staff meetings and take minutes on a rotational basis with other admin. support staff.

·         Participates in appropriate staff development opportunities.

·         Provides coverage and back up support when other admin. support team members are absent.

·         Ensures an organized and clean office space for staff, clients, and visitors.

·         Assists with short-term projects or other duties as required.

QUALIFICATIONS:

·         Ontario Secondary School Diploma.

• Office Administration certificate or diploma.
• Relevant work experience in secretarial/office setting.
• Excellent computer skills with direct experience on Microsoft Word, Outlook, Excel programs and online meeting platforms.
• Ability to speak Cree will be considered an asset.
• Excellent organizational skills and demonstrated ability to set priorities and work effectively under pressure.
• Valid Class “G” Driver’s Licence Required.

Please submit cover letter and resume along with 3 recent work references with their email addresses and phone number to hrgeneralist@fortalbany.ca. We thank all applicants for their interest; however, only selected applicants will be contacted for an interview.