Northern College is seeking an Administrative Assistant, Health Sciences in our Health Sciences department. The successful candidate will have advanced computer literacy skills, and organizational skills. They must have the ability to work in a fast-paced environment and multi-task. Experience and Knowledge of the programs/courses in the School of Health Sciences is considered an asset.

At Northern College, we’re committed to the ongoing success and development of everyone who passes through our learning spaces, whether they be our students, employees or community members. We believe in investing in those who invest in us, constantly working to build a collaborative and friendly working environment while offering top tier benefits and generous pension packages to our eligible full-time employees with purposeful, rewarding work, supportive supervisors and positive, engaged work teams.

Reporting to the Dean, Health and Veterinary Sciences, the successful candidate will be responsible for providing administrative and professional support services for the Health Sciences programs in order to ensure effective department operation.

What you will be doing:

• Prepare and input new course information;
• Ensure program integrity through the effective management of synopses/course outlines each academic year in compliance with Quality Assurance policies and procedures of Northern College;
• Coordinate and verify the input of student grades submitted by faculty to support the promotional meeting process and requesting certificates/diplomas when a student has completed a program or course of study;
• Facilitate the transfer credit process and preparing student amendment records in order to add or remove courses for the upcoming semester;
• Verify and input employee assignments, reviewing timesheets/attendance for part-time support staff and faculty and submitting documents to pay roll as per established deadlines; and
• Respond to inquiries and/or concerns of students, faculty, other college personnel, outside agencies with a sound knowledge of policies and procedures.

A detailed job description is available from the Human Resource Services department.

What you will need to be considered:

• Minimum 2-year Diploma in Office Administration or related/relevant field;
• Minimum 3 years work experience working with office systems and software; and
• Must be able to work independently.

What Northern has to offer:

• Defined benefit pension plan;
• Professional development opportunities;
• Wellness programs;
• Employee Assistance Program;
• Tuition assistance;
• Generous vacation and holiday closure;
• Group insurance benefits (medical, dental, life insurance, LTD, etc.); and
• Relocation expense reimbursement.

The incumbent may be required to provide a criminal reference check.

As part of Northern College’s action on reconciliation, the College recognizes its responsibility to make a difference through increasing the number of Indigenous employees who work in the academic field. We encourage applicants who identify as Indigenous to apply.

Northern College is committed to an inclusive, barrier-free selection process. To request reasonable accommodation at any time during the selection process, please contact the Human Resource Services department. Information received relating to accommodation needs of applicants will be addressed confidentially.

Northern College values diversity and is an equal opportunity employer.

We thank all applicants for their interest in Northern College, only those to be interviewed will be contacted. Applications received after the close date will not be considered.

To apply, submit your covering letter and resume online at  www.northerncollege.ca/careers/

CLASSIFICATION: Support Staff

STATUS:  Full Time

STAGE:  Internal/External

CAMPUS:   Timmins

STARTING SALARY: $ 31.05

SALARY RANGE: $31.05 to $35.99 (Payband F)

START DATE:  September 22, 2025

CLOSING DATE: September 10, 2025

HOURS OF WORK: 35 hrs/wk

COMPETITION#: 25-45