Position Summary

Reporting to the Director of Finance and Administration (DOFA), this position is responsible for handling a variety of tasks such as managing office communications, organizing records, assisting with Indian Registration processes, and welcoming visitors. The Administration Clerk will support all Matachewan First Nation (MFN) departments, as well as directly supporting the DOFA with administrative duties.

Term: Permanent, Full-Time
Hours of Work: 40 hours per week, Monday – Friday, 8:30AM – 4:30PM
Location: Matachewan First Nation
Compensation: $48,000 - $55,000 annually
Benefits: Employer-paid benefits package and enrollment in pension plan
Start Date: As soon as possible

Areas of Responsibility

- Greet all individuals who come to the office and assist them with their requests and forward them to the appropriate personnel.
- Answer all incoming calls and respond to and/or redirect telephone inquiries, including screening of all calls and taking messages as required.
- Maintain a suitable amount of office supplies and take inventory of all office supplies.
- Book and arrange meeting room schedules for Chief and Council and Administrative Staff.
- Maintain all files and record systems for MFN Administration.
- Prepare agendas and gather documents for the Council meetings and General Band meetings.
- Record and transcribe all meeting minutes and distribute them to the Council and DOFA in a timely manner.
- Keep bulletin boards up to date. Post relevant material and remove all information that is out of date.
- Maintain MFN website and social media pages.
- Complete Indian Registration Administrator (IRA) Training.
- Maintain the First Nation Register and Band List for MFN.
- Assist individuals who are applying for registration for Indian Status or to become a Band member.
- Issue Status Cards for authorized individuals in accordance with Departmental policies and procedures.
- Provide daily administrative support to DOFA.
- Other related duties as requested by the DOFA.

Requirements

- High school graduation diploma (grade 12) or GED equivalent is preferred.
- Experience in reception.
- Excellent interpersonal skills.
- Excellent organizational skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
- Able to work methodically and accurately, with attention to detail.
- Excellent verbal and written communication skills.
- Valid Ontario Class G Driver's License.

How to Apply

Qualified candidates are invited to send their cover letter and resume to hr@mfnrez.ca. Position will remain opened until filled.