The Admin Assistant is responsible for providing support to the Finance Manager and the finance team by assisting with financial data entry, analysis, and reporting. This role primarily involves handling financial transactions, maintaining accurate records, and supporting various financial tasks to ensure the smooth operation of the finance department.

Job Duties/Responsibilities

• Input financial data into accounting systems accurately and efficiently, including invoices, expense reports, purchase orders, and other financial transactions.
• Maintain organized and up-to-date financial records and documentation, ensuring accuracy and compliance with internal policies and procedures.
• Assist in financial analysis tasks, such as preparing reports, charts, and graphs to summarize financial data and trends, and conducting basic variance analysis as directed by the Finance Manager.
• Support the budgeting process by gathering and organizing financial information, inputting data into budget templates, and assisting in basic budget-related tasks.
• Monitor and track expenses against budgets, process expense reports, and assist in identifying discrepancies or areas for cost savings.
• Assist in processing accounts payable and receivable transactions, including verifying invoices, preparing payment requests, and following up on outstanding receivables as directed.
• Prepare financial documents such as bills of lading, packing slips, invoices and financial reports accurately and in a timely manner, ensuring compliance with organizational requirements.
• Provide support on ad hoc financial projects and tasks as assigned by the Finance Manager, which may include data analysis, research, or other financial-related duties.
• Other duties as assigned.

Qualification/Requirements

• Education in accounting (or equivalent work experience). Minimum of grade 12 diploma or equivalent.
• Previous experience in a finance or accounting role is preferred.
• Proficiency in relevant software applications.

Skills/Competencies

• Strong attention to detail and accuracy in financial data entry and record-keeping.
• Excellent organizational and time management skills.
• Ability to work effectively in a fast-paced environment and prioritize tasks.
• Strong communication skills and ability to collaborate with team members.
• Ability to work within and promote Wabi’s Vision, Mission and Values.

Demands
The role of Admin Assistant demands a combination of physical, mental, and emotional capabilities. Physically, the role requires extended periods of desk work and proficient use of computers for data entry and analysis. Mentally, strong analytical skills, problem-solving abilities, and organizational prowess are necessary to handle multiple financial tasks simultaneously, ensuring accuracy and meeting deadlines. Emotionally, the Assistant must effectively manage stress, collaborate with team members, maintain professionalism, exhibit resilience in the face of challenges, and uphold ethical integrity while handling sensitive financial information.

Job Type:  Full-time
Pay:  From $55,000.00 per year

Work Location:  In person

Benefits:

• Dental care
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match

To Apply:
https://ca.indeed.com/viewjob?jk=3b83d98e46e3b529