COMPETITION # 25-110
Temporary Full-Time Non-Unionized Position
35 hours per week
Timmins, ON
Effective Immediately until further notice

Reporting to the Manager of Human Resources, the Administrative Assistant - Human Resources assumes all support duties emerging from the responsibilities of the Manager of Human Resources.

DUTIES AND RESPONSIBILITIES:
• Receives, acknowledges, distributes and files correspondence directed to the Man-ager of Human Resources including all responses to employment and promotion op-portunities and request for leaves;
• Drafts correspondence, reports and various documents for the Manager of Human Resources;
• Attends meetings including Negotiations Committee and prepares agendas and minutes as directed and prepares the final memorandum of agreement reached and the revised text of the collective agreements including terms and conditions of em-ployment documents for non-unionized staff members;
• Prepares, updates and files documents originating from the office of the Manager of Human Resources and informs payroll of pertinent information, and maintains all per-sonnel files;
• Ensures that a hiring package is available to all new personnel, enrolls new employ-ees in benefit programs where applicable, and notifies payroll of applicable deduc-tions;
• Ensures that seniority lists are prepared in accordance with the terms of the respec-tive collective agreements;
• Process new hires, terminations and data updates using the HRIS and automated dispatch system, and provides support to administrators and staff on use of these systems;
• Maintains a list and prepares reports on employee assignment status, seniority, vaca-tion entitlement, and leave provisions if any;
• Inputs accident report data into tracking software and prepares reports;
• Responds to inquiries related to group benefits, and redirects to plan administrator as appropriate;
• Assists the Manager of Human Resources with the tracking of budget expenses and prepares reports accordingly;
• Tracks performance appraisal data and prepares report annually on non-teaching personnel designated to participate in review process;
• Responds to inquiries related to the various job postings, job applications, and the recruitment and selection process;
• Performs all other related duties as requested by the Manager of Human Resources;
 
  QUALIFICATIONS:
• Completion of a post-secondary diploma in office administration, human re-sources, business or related area;
• Two to Five years of experience working in a Human Resources environment will be considered an asset;
• Excellent written and oral communication skills;
• Demonstrated ability to draft reports and correspondence;
• High level of professional discretion, tact and diplomacy, strong sense of initiative and time management skills;
• Knowledge of office and filing operations;
• Proficiency in the use of an HRIS, spreadsheets, database applications and word processors;
• Ability to prioritize a variety of tasks;
• Exceptional interpersonal, organizational and time-management skills;
• 3-5 years experience in an office setting, preferably in Human Resources.

SALARY
$28.97-$35.06/hour

Interested applicants must forward a cover letter quoting competition number, a resume highlighting education and experience, and the names of three professional references. Applications may be sent to the undersigned in confidence no later than August 20, 2025 @ 12 PM.